Employment Opportunities

Administrative Assistant​

By joining CancerFree KIDS (CFK) as the Administrative Assistant, you will work closely with the CancerFree KIDS Leadership Team and Accounting Firm to maintain financial transactions and record-keeping and assist in general office administrative tasks. In this role you will:

• Support our accounting functions by performing all required bookkeeping tasks.

  • Entering deposits daily into CFK's accounting system.

  • Entering auto payments from daily bank feeds into CFK's accounting system.

  • Recording invoices into CFK's accounting system and cutting checks for signature.

  • Processing expense reports/credit card transactions on a weekly basis.

  • Support other administrative functions including but not limited to updating financial reports, and compliance related tasks.

  • Assist in other tasks as defined by the finance/accounting team.

 

• Provide direct administrative support to the Executive Director and the CFK Leadership Team.

  • Provide high-quality administrative support to the Executive Director and the CFK Leadership Team to maximize the impact of the organization.

  • Provide support in key administrative activities such as follow-up from meetings, donor stewardship activities, administration oversight and meeting management.

  • Support the administrative management of the Board of Directors and other CancerFree KIDS boards and committees.

  • Coordinate agendas and documentation for CFK staff meetings and other internal meetings. Document action items, send follow-up and track progress of completion.

  • Support activities that enhance organizational culture such as team outings, life celebrations and general culture boosts.

  • Assist in other administrative duties as defined by the Leadership Team.

 

• Be the primary receptionist at the CancerFree KIDS office and coordinate office operations including, but not limited to:

  • Greeting guests with a welcoming environment and assisting their needs.

  • Answering phone calls ensuring the call is directed appropriately/messages are relayed.

  • Taking pride to ensure our office appearance is a professional and welcoming environment for staff and guests.

  • Leads initiatives to create a positive work environment.

  • Assist in maintaining Phone/internet connectivity and office equipment.

  • Assist in maintaining Inventory, storage and office supplird.

  • Assist in the coordination of office operations and procedures, ensuring efficiency and compliance.

  • Assist in keeping the office organized and exuding a professional, welcoming experience.

  • Assist in other duties as assigned.

 

What You Will Bring

Education: Associates degree is required, though a degree in business administration or a related field is preferred.

 

Experience:

• Proficiency in QuickBooks to support bookkeeping functions.

• Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and sometimes specific industry software.

• Customer-service oriented. Positive, whatever-it-takes to get the job done attitude.

• Excellent verbal and written communication skills.

• Professional phone etiquette and ability to interact confidently with executives, clients, and other stakeholders.

• Ability to coordinate schedules, appointments, and travel arrangements for executives.

• Genuine care for our mission and for children with cancer and their families.

Skills:

• Experience in handling correspondence, drafting emails, memos, and reports.

• Strong organizational skills to accomplish multiple tasks simultaneously.

• Attention to detail in handling documents, records, and data.

• Ability to prioritize tasks and deadlines effectively.

• Strong listening skills and the ability to accurately relay information.

• Ability to anticipate needs and proactively solve problems.

• Resourcefulness in finding information and solutions quickly.

• Capability to handle unexpected situations calmly and effectively.

• Handling confidential information with utmost discretion and integrity.

• Strong interpersonal skills to build relationships and work effectively with colleagues, clients, and external contacts.

• Ability to work under pressure and meet tight deadlines.

• Professional appearance and demeanor.

• Understanding of business etiquette and protocol.

• Previous experience in administrative roles or in bookkeeping is preferred.

• Demonstrated success in administrative supporting or bookkeeping functions, minimum 2 years+

 

Personal Attributes:

• Passionate commitment to the mission of CancerFree KIDS and a deep empathy for the challenges faced by families affected by childhood cancer.

• A collaborative, team player who is creative, organized and detail oriented.

• High level of integrity, professionalism, and discretion in handling sensitive and confidential information.

Benefits&Compensation

• Non-exempt hourly position

• Benefits including:

  • 401(k) with employer match.

  • A Suite of Health insurance available including; Dental, Medical and Vision.

  • PTO: 20 days, plus paid federal holidays, plus the week of Christmas.

 

Work Environment & Location

 

• Standard office hours (Mon-Fri | 9am-5pm).

• Occasional nights and weekends required.

• Office located near Downtown Cincinnati, OH.

​

To apply, please send your resume to Lisa Tosh at lisa@cancerfreekids.org